How to be a Productivity Ninja | Graham Allcott

Summary of: How to be a Productivity Ninja: Worry Less, Achieve More and Love What You Do
By: Graham Allcott

Final Recap

In conclusion, becoming a productivity ninja is all about focusing on the right qualities and employing the techniques that truly resonate with your lifestyle. By learning to manage your attention better, thriving in the world of email management, and adopting the CORD model for creating your to-do lists, you can significantly improve your productivity. By implementing monotasking and the pomodoro technique, each task will receive the full attention it deserves, making you more efficient. Finally, utilizing the power hour to tackle dreaded tasks encourages a proactive approach to complete each task effectively. Allow yourself to embrace this journey and unleash the productivity ninja within you.


Enter the world of the productivity ninja, where elite skills and focused mindsets are the key to transforming your daily routines. Discover how to cultivate a calm mindset, become ruthless in prioritizing and declutter your life with well-honed workflows. Inside the book ‘How to be a Productivity Ninja’ by Graham Allcott, you will find unconventional strategies to boost your efficiency and learn the value of attention management over time management. Along with that, you’ll learn effective email management and the powerful CORD model to help you capture, organize, review, and ultimately, do your tasks with agility and consistency. Welcome to a whole new world of productivity, as we embark on this exciting journey together!

Unleashing Your Inner Productivity Ninja

Achieve high levels of productivity by cultivating a calm mindset, saying no to unnecessary tasks, using well-honed workflows, being unconventional, agile, and consistent.

Do you feel that you need to become a productivity superhero, with a never-ending list of tasks, working with multiple apps, and answering emails in nano-seconds? The truth is, superheroes don’t exist, and achieving superhuman levels of productivity is impossible for most people. However, ninjas do exist, and with the right techniques, anyone can become a productivity ninja.

The key message of the book is that you can train yourself to become a productivity ninja. So what qualities does a productivity ninja possess? To start with, a ninja cultivates a calm mindset, even in the face of a spiraling to-do list. They have processes in place to ensure that no task is missed, leading to a sense of being never overwhelmed.

A ninja is also ruthless in saying no to unnecessary tasks and obligations that don’t serve their ultimate purpose and doesn’t tolerate unnecessary interruptions and distractions. When it comes to tools, a ninja is weapons-savvy with well-honed workflows and time-management tricks of their choice.

Being unconventional is also an essential ninja trait. A ninja isn’t afraid of taking risks or challenging the status quo if it means getting things done more efficiently. They slash through bureaucracy to take the shortest route between to-do and done.

Moreover, a ninja is agile and can handle their workload efficiently, knowing when to pivot between tasks. They are always prepared to respond to an opportunity or threat without wasting any time. Despite all these exceptional qualities, a ninja is not perfect. Therefore, consistency, not perfection, is what they aim for.

If you’re feeling ready to unleash your inner productivity ninja, the book guides you on how to cultivate a calm mindset, say no to unnecessary tasks, establish well-honed workflows, be unconventional, agile and consistent.

Attention Management for Ultra-High Productivity

Productivity ninjas prioritize attention management, realizing its critical role in achieving high productivity. With proactive, active, and inactive levels of attention, productive individuals optimize their work by mapping their attention cycle and organizing their tasks accordingly. Intermittent proactive periods are used to achieve peak productivity, while mindless tasks are relegated to times of inactive attention. By saying no to unnecessary tasks, turning off email alerts, and wearing headphones, interruptions from outside sources are minimized, thus shielding their attention and maximizing their productivity.

Master Your Inbox: Achieving Inbox Zero

In the modern workplace, emails can be a major distraction, preventing you from achieving your productivity goals. The solution is simple: adopting the Inbox Zero approach. This entails processing your emails instead of obsessively checking them. Use your inbox as a landing pad, quickly getting emails into designated folders you create for actions, reading, or waiting. Avoid creating subfolders. Rather than checking emails constantly, go through them in batches, aiming for inbox zero at the end of each session. With these ninja productivity tips, you can defeat emails with swift clicks of your mouse and achieve Inbox Zero.

The CORD Method for Effective Task Management

The CORD method is an approach to creating an effective to-do list that’s adaptable to modern life. The first step, Capture and Collect, involves capturing outstanding tasks and collecting them in one place. It’s important to capture tasks without analyzing them, and to use any means possible, such as writing on your phone or notebook, to record them. Once tasks are captured, collect them in a tray, along with any tasks found in email, physical mailbox, or office in-tray. Finish by walking around your space and looking for physical evidence of any other outstanding tasks and add them to the tray. This method declutters your mind and helps you get things done.

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